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Privacy Policy

This Privacy Policy aims to describe the methods and warnings regarding the management of this website to protect the personal data of its users/visitors.

This notice is also provided pursuant to Article 13 of Legislative Decree 196/03 – Personal Data Protection Code, and Article 13 of GDPR 679/2016 – European Regulation on Privacy, as well as the Cookie Provision no. 229 dated May 8, 2014, to those who access the institutional website of the XXII IFOTES Congress - Lignano (Italy) at the address lignano-2023.ifotes.org.

The notice is also inspired by Recommendation no. 2/2001, adopted on May 17, 2001, by the European Data Protection Authorities within the Group established under Article 29 of Directive 95/46/EC. The recommendation outlines some minimum requirements for the collection of personal data online, particularly regarding the methods, timing, and nature of the information that data controllers must provide to users when they connect to web pages, regardless of the purposes of the connection.

The website lignano-2023.ifotes.org is owned and managed by IFOTES at ARTESS, which ensures compliance with the regulations on personal data protection (Legislative Decree 196/03 and GDPR 679/2016).

Users/visitors are advised to carefully read this Privacy Policy before submitting any personal information and/or filling out any electronic forms available on the site.

Data Controller and Data Processors

Following the consultation of this website, data related to identified or identifiable individuals may be processed. The data controller is IFOTES at ARTESS, represented by its legal representative pro tempore, with its registered office located at Via Trento, 45 - 33100 Udine (UD) - Italy.

Data Processors

Please contact us at the email address: info@ifotes.org if you wish to request access to the list of data processors and other entities to whom we communicate data.

Location of Data Processing

The data processing activities related to the web services of this site take place at the headquarters of IFOTES at ARTESS.

Types of Data Processed, Purposes of Processing, and Data Communication

Browsing Data

The computer systems and software procedures used to operate this website acquire, during their normal operation, certain personal data whose transmission is implicit in the use of Internet communication protocols.

These are pieces of information that are not collected to be associated with identified individuals but, by their very nature, could, through processing and association with data held by third parties, allow the identification of users/visitors. This category of data includes IP addresses or domain names of the computers used by users who connect to the site, URI (Uniform Resource Identifier) addresses of the requested resources, the time of the request, the method used to submit the request to the server, the size of the file obtained in response, the numerical code indicating the status of the response provided by the server (successful, error, etc.), and other parameters related to the user’s operating system and IT environment. These data are used solely to obtain anonymous statistical information on the use of the site and to ensure its correct operation. They are deleted immediately after processing. Web contact data is not retained for more than seven days, except in cases where criminal offenses against the site need to be investigated. These data are not, in any case, communicated or disseminated externally unless required by law.

Data Provided Voluntarily by the User

If users/visitors, by connecting to this site, voluntarily provide their personal data to access specific services or submit requests via email, this entails the acquisition by IFOTES at ARTESS of the sender's email address and/or any other personal data provided. Such data will be processed solely to respond to the request or provide the requested service. The personal data provided by users/visitors are not, in any case, communicated or disseminated externally unless required by law. The site may contain specific notices and explicit requests for voluntary and explicit consent for optional processing purposes or for particular types of data. Specifically, the data necessary for proper communication/information are marked with an asterisk (*), while other data are optional and collected for purposes explicitly stated on the specific page.

Optional Nature of Data Provision

Apart from what has been specified for browsing data, users are free to provide personal data in the request forms. However, failure to provide such data may result in the inability to fulfill the requested services.

Data Processing Methods and Website Security Measures

Data processing is carried out using automated systems (e.g., IT procedures or electronic media) and/or manually (e.g., on paper) for the time strictly necessary to achieve the purposes for which the data was collected and, in any case, in compliance with applicable regulations. Specific security measures are in place to prevent data loss, unlawful or improper use, and unauthorized access.

Recipients of Data

No data derived from the web service is communicated or disseminated (except when communication to judicial or police authorities is required). Data is processed by personnel specifically authorized in writing to handle data (administrative staff, public relations staff, IT system managers, who may also serve as system administrators and, in such cases, are appointed as such, marketing staff, interns, data processors and their collaborators, staff responsible for the specific area to which a request is addressed, and website management personnel). They only process data necessary to perform their tasks and carry out only the operations required for those tasks. At the company holding the data, the list of authorized personnel is indicated in a specific document available at the company’s headquarters.

Data Retention

The acquired data is retained for the time necessary to provide the service requested by the user or to fulfill the purposes described in this document. Users can always request, at any time, the interruption of processing, the deletion, and/or limitation of their data.

Data Transfer

The Data Controller does not transfer personal data to third countries or international organizations.

Withdrawal of Consent

Pursuant to Article 23 of Legislative Decree 196/2003 and Article 6 of GDPR 679/16, the data subject may withdraw their consent at any time.

Requests should be addressed to IFOTES at ARTESS, Via Trento, 45 - 33100 Udine (UD) - Italy, via registered letter, fax, or email.

Rights of Data Subjects

Individuals to whom personal data refer may exercise the following rights at any time:

  • Right of Access (Art. 15 GDPR 679/2016)
  • Right of Erasure (Art. 17 GDPR 679/2016)
  • Right to Restrict Processing (Art. 18 GDPR 679/2016)
  • Right to Data Portability (Art. 20 GDPR 679/2016)

Requests should be addressed to IFOTES at ARTESS, Via Trento, 45 - 33100 Udine (UD) - Italy, via registered letter, fax, or email.

Filing a Complaint

Data subjects have the right to file a complaint with the supervisory authority of their country of residence.

Automated Decision-Making Processes

The Data Controller does not perform any processing involving automated decision-making processes, except as explicitly stated in the Cookie Policy.

Children’s Privacy

Our website is intended for a general audience and does not offer services directed to children. If we become aware that a minor has provided us with personal data without parental or guardian consent, we will promptly delete such information.

Legal Defense

The User’s personal data may be used for defense by the Data Controller in legal proceedings or in the preparatory stages of possible legal action arising from improper use of the website or related services by the User.

The User acknowledges that the Data Controller may be required to disclose data upon request by public authorities.

Links

This website provides links to other third-party websites. It is understood that IFOTES at ARTESS has no control over these websites and assumes no responsibility for them. It is not responsible for the content or accessibility of these external sites. This privacy policy applies solely to this website and not to third-party websites linked to it.

Changes to This Privacy Policy

The Data Controller reserves the right to make changes to this privacy policy at any time by notifying users on this page. Users are advised to consult this page frequently, referring to the last modified date indicated below. In the event of non-acceptance of the changes to this privacy policy, the user must cease using this website and may request the Data Controller to delete their personal data unless otherwise specified.

Information About This Privacy Policy

The Data Controller is responsible for this privacy policy.

Last updated: January 24, 2025.